Aurora Solutions Group
Privacy Policy 

Effective Date: 05/01/2025 
Last Updated: 05/29/2025 

Aurora Consulting LLC ("Aurora," "we," "us," or "our") respects the privacy of candidates, clients, employees, and website visitors and is committed to protecting personal information in compliance with applicable data protection laws, including the General Data Protection Regulation (GDPR) 2018 and other relevant privacy legislation. 

This Privacy Policy explains how we collect, process, disclose, and safeguard personal data in the course of providing talent acquisition, executive search, and strategic consulting services. 

1. About Aurora 

Aurora is a specialized talent solutions firm providing executive search, strategic hiring, and business consulting services to clients in regulated industries, particularly insurance and financial services. We operate with an "unreasonable hospitality" approach, delivering strategic partnership rather than transactional recruitment services. 

Contact Information: 

  • Company: Aurora Consulting LLC 

  • Address: 8480 Honeycutt Rd. Ste 200-V89, Raleigh, NC 27615-2260 

  • EIN: 33-3249477 

  • Privacy Contact: katie@aurorasolutionsgroup.com

2. Data Collection and Types of Information 

2.1 Personal Data 

Aurora collects personal data to provide talent acquisition and consulting services, including: 

For Candidates: 

  • Contact information (name, email, phone number, address) 

  • Professional information (work experience, qualifications, career history, skills) 

  • Educational background and certifications 

  • References and recommendations 

  • Interview notes and assessments 

  • Compensation expectations and requirements 

  • Right to work documentation 

  • CV/resume and portfolio materials 

For Client Contacts: 

  • Contact information (name, email, phone number, job title) 

  • Company information and organizational structure 

  • Hiring requirements and job specifications 

  • Meeting notes and communications 

  • Feedback on candidates and recruitment processes 

For Website Visitors: 

  • IP addresses, browser type, and device information 

  • Website usage data and cookies 

  • Contact form submissions and newsletter subscriptions 

2.2 Sensitive Data 

Aurora avoids collecting sensitive personal data unless explicitly required for specific roles (e.g., security clearances) and only with explicit consent from the individual. 

2.3 Third-Party Sources 

We may collect information from: 

  • Professional references provided by candidates 

  • Public professional profiles (LinkedIn, company websites) 

  • Industry contacts and referrals 

  • Background check providers (with consent) 

  • Professional associations and regulatory bodies 

3. Legal Bases for Processing Personal Data 

Aurora processes personal data under the following legal bases: 

  • Consent: When individuals provide explicit consent for specific processing activities 

  • Contractual Necessity: To fulfill our obligations under service agreements with clients or candidates 

  • Legitimate Interests: For our business operations, including: 

  • Providing talent acquisition services 

  • Building and maintaining professional networks 

  • Business development and marketing 

  • Improving our services and client relationships 

  • Legal Obligation: To comply with applicable laws, regulations, and professional standards 

4. How We Use Personal Data 

4.1 Candidate Data 

We process candidate data to: 

  • Evaluate suitability for current and future opportunities 

  • Present candidates to prospective employers 

  • Provide career guidance and market insights 

  • Maintain long-term professional relationships 

  • Conduct reference checks and verifications 

  • Comply with client requirements and legal obligations 

4.2 Client Data 

We process client data to: 

  • Understand hiring requirements and organizational needs 

  • Provide strategic talent consulting services 

  • Deliver market intelligence and industry insights 

  • Maintain ongoing client relationships 

  • Improve our service delivery 

4.3 Marketing and Communications 

With appropriate consent, we may use contact information to: 

  • Send relevant job opportunities and market updates 

  • Share industry insights and thought leadership content 

  • Invite to networking events and professional gatherings 

  • Conduct client satisfaction surveys 

5. Data Sharing and Disclosure 

5.1 Candidate Data Sharing 

We may share candidate information with: 

  • Prospective employers: When presenting candidates for specific opportunities 

  • References: To verify candidate information and experience 

  • Background check providers: With explicit consent for verification purposes 

  • Professional networks: Within our industry network for suitable opportunities 

5.2 Confidentiality and Consent 

  • We maintain strict confidentiality regarding candidate job searches 

  • Candidate profiles are only shared with explicit consent 

  • We respect confidential job search requirements 

  • Client information is kept confidential and not shared without permission 

5.3 Legal Disclosures 

We may disclose personal data when: 

  • Required by law, court order, or regulatory authority 

  • Necessary to protect our legal rights or those of others 

  • Required for professional regulatory compliance 

6. International Data Transfers 

Aurora primarily operates within the United States. When personal data needs to be transferred internationally: 

  • We ensure appropriate safeguards are in place 

  • We notify individuals of such transfers when required 

  • We implement contractual protections with international partners 

  • We comply with applicable cross-border data transfer regulations 

7. Data Retention 

7.1 Retention Periods 

  • Active candidates: Personal data is retained while actively providing services and for up to 7 years from last contact 

  • Placed candidates: Data retained for performance guarantee periods and ongoing relationship management 

  • Client data: Retained for the duration of business relationships and up to 7 years for legal compliance 

  • Website visitors: Analytics data retained for up to 2 years 

7.2 Secure Deletion 

When retention periods expire, we securely delete or anonymize personal data unless longer retention is required by law or legitimate business interests. 

8. Data Security 

Aurora implements comprehensive security measures including: 

  • Encryption of sensitive data in transit and at rest 

  • Access controls limiting data access to authorized personnel only 

  • Regular security assessments and updates 

  • Secure communication channels for sensitive information 

  • Employee training on data protection and confidentiality 

  • Incident response procedures for potential data breaches 

8.1 Data Breach Response 

In the event of a data breach: 

  • Our incident response team acts immediately to contain the breach 

  • We assess the risk to affected individuals 

  • We notify relevant authorities within required timeframes 

  • We communicate with affected individuals when legally required 

  • We implement measures to prevent future incidents 

9. Your Rights Under Data Protection Laws 

Individuals have the following rights regarding their personal data: 

9.1 Access and Portability 

  • Request access to personal data we hold 

  • Receive data in a portable, machine-readable format 

9.2 Correction and Updates 

  • Request correction of inaccurate or incomplete data 

  • Update your information at any time 

9.3 Deletion (Right to be Forgotten) 

  • Request deletion of personal data where legally permissible 

  • Note: Some data may need to be retained for legal or contractual obligations 

9.4 Restriction of Processing 

  • Request limitation of processing under certain circumstances 

  • Object to processing based on legitimate interests 

9.5 Withdrawal of Consent 

  • Withdraw consent for specific processing activities 

  • Note: Withdrawal doesn't affect the lawfulness of previous processing 

10. Cookies and Website Technologies 

Our website uses cookies and similar technologies to: 

  • Ensure proper website functionality 

  • Analyze website usage and improve user experience 

  • Provide personalized content and services 

  • Support our marketing and advertising efforts 

You can control cookie preferences through your browser settings. Please note that disabling certain cookies may affect website functionality. 

11. Children's Privacy 

Aurora's services are directed toward professionals and business contacts. We do not knowingly collect personal data from individuals under 16 years of age. 

12. Changes to This Privacy Policy 

We may update this Privacy Policy periodically to reflect: 

  • Changes in our business practices 

  • Updates to legal requirements 

  • Improvements to our data protection measures 

We will notify affected individuals of material changes through appropriate channels and update the "Last Updated" date at the top of this policy. 

13. Contact Us 

For questions, concerns, or requests regarding this Privacy Policy or your personal data, please contact us: 

Privacy Inquiries: 

  • Email: [Insert Privacy Contact Email] 

  • Address: Aurora Consulting LLC, 8480 Honeycutt Rd. Ste 200-V89, Raleigh, NC 27615-2260 

  • Phone: [Insert Contact Number] 

Data Subject Requests: We will respond to data subject requests within one month of receiving a complete request. If additional information is needed, we may ask you to complete a Subject Access Request Form. 

Complaints: If you believe we have not handled your personal data appropriately, you have the right to lodge a complaint with the relevant data protection authority in your jurisdiction. 

 

This Privacy Policy demonstrates Aurora's commitment to protecting personal data while delivering exceptional talent acquisition and consulting services. Our "unreasonable hospitality" approach extends to respecting and safeguarding the privacy of all individuals who interact with our services.