Aurora Solutions Group
Privacy Policy
Effective Date: 05/01/2025
Last Updated: 05/29/2025
Aurora Consulting LLC ("Aurora," "we," "us," or "our") respects the privacy of candidates, clients, employees, and website visitors and is committed to protecting personal information in compliance with applicable data protection laws, including the General Data Protection Regulation (GDPR) 2018 and other relevant privacy legislation.
This Privacy Policy explains how we collect, process, disclose, and safeguard personal data in the course of providing talent acquisition, executive search, and strategic consulting services.
1. About Aurora
Aurora is a specialized talent solutions firm providing executive search, strategic hiring, and business consulting services to clients in regulated industries, particularly insurance and financial services. We operate with an "unreasonable hospitality" approach, delivering strategic partnership rather than transactional recruitment services.
Contact Information:
Company: Aurora Consulting LLC
Address: 8480 Honeycutt Rd. Ste 200-V89, Raleigh, NC 27615-2260
EIN: 33-3249477
Privacy Contact: katie@aurorasolutionsgroup.com
2. Data Collection and Types of Information
2.1 Personal Data
Aurora collects personal data to provide talent acquisition and consulting services, including:
For Candidates:
Contact information (name, email, phone number, address)
Professional information (work experience, qualifications, career history, skills)
Educational background and certifications
References and recommendations
Interview notes and assessments
Compensation expectations and requirements
Right to work documentation
CV/resume and portfolio materials
For Client Contacts:
Contact information (name, email, phone number, job title)
Company information and organizational structure
Hiring requirements and job specifications
Meeting notes and communications
Feedback on candidates and recruitment processes
For Website Visitors:
IP addresses, browser type, and device information
Website usage data and cookies
Contact form submissions and newsletter subscriptions
2.2 Sensitive Data
Aurora avoids collecting sensitive personal data unless explicitly required for specific roles (e.g., security clearances) and only with explicit consent from the individual.
2.3 Third-Party Sources
We may collect information from:
Professional references provided by candidates
Public professional profiles (LinkedIn, company websites)
Industry contacts and referrals
Background check providers (with consent)
Professional associations and regulatory bodies
3. Legal Bases for Processing Personal Data
Aurora processes personal data under the following legal bases:
Consent: When individuals provide explicit consent for specific processing activities
Contractual Necessity: To fulfill our obligations under service agreements with clients or candidates
Legitimate Interests: For our business operations, including:
Providing talent acquisition services
Building and maintaining professional networks
Business development and marketing
Improving our services and client relationships
Legal Obligation: To comply with applicable laws, regulations, and professional standards
4. How We Use Personal Data
4.1 Candidate Data
We process candidate data to:
Evaluate suitability for current and future opportunities
Present candidates to prospective employers
Provide career guidance and market insights
Maintain long-term professional relationships
Conduct reference checks and verifications
Comply with client requirements and legal obligations
4.2 Client Data
We process client data to:
Understand hiring requirements and organizational needs
Provide strategic talent consulting services
Deliver market intelligence and industry insights
Maintain ongoing client relationships
Improve our service delivery
4.3 Marketing and Communications
With appropriate consent, we may use contact information to:
Send relevant job opportunities and market updates
Share industry insights and thought leadership content
Invite to networking events and professional gatherings
Conduct client satisfaction surveys
5. Data Sharing and Disclosure
5.1 Candidate Data Sharing
We may share candidate information with:
Prospective employers: When presenting candidates for specific opportunities
References: To verify candidate information and experience
Background check providers: With explicit consent for verification purposes
Professional networks: Within our industry network for suitable opportunities
5.2 Confidentiality and Consent
We maintain strict confidentiality regarding candidate job searches
Candidate profiles are only shared with explicit consent
We respect confidential job search requirements
Client information is kept confidential and not shared without permission
5.3 Legal Disclosures
We may disclose personal data when:
Required by law, court order, or regulatory authority
Necessary to protect our legal rights or those of others
Required for professional regulatory compliance
6. International Data Transfers
Aurora primarily operates within the United States. When personal data needs to be transferred internationally:
We ensure appropriate safeguards are in place
We notify individuals of such transfers when required
We implement contractual protections with international partners
We comply with applicable cross-border data transfer regulations
7. Data Retention
7.1 Retention Periods
Active candidates: Personal data is retained while actively providing services and for up to 7 years from last contact
Placed candidates: Data retained for performance guarantee periods and ongoing relationship management
Client data: Retained for the duration of business relationships and up to 7 years for legal compliance
Website visitors: Analytics data retained for up to 2 years
7.2 Secure Deletion
When retention periods expire, we securely delete or anonymize personal data unless longer retention is required by law or legitimate business interests.
8. Data Security
Aurora implements comprehensive security measures including:
Encryption of sensitive data in transit and at rest
Access controls limiting data access to authorized personnel only
Regular security assessments and updates
Secure communication channels for sensitive information
Employee training on data protection and confidentiality
Incident response procedures for potential data breaches
8.1 Data Breach Response
In the event of a data breach:
Our incident response team acts immediately to contain the breach
We assess the risk to affected individuals
We notify relevant authorities within required timeframes
We communicate with affected individuals when legally required
We implement measures to prevent future incidents
9. Your Rights Under Data Protection Laws
Individuals have the following rights regarding their personal data:
9.1 Access and Portability
Request access to personal data we hold
Receive data in a portable, machine-readable format
9.2 Correction and Updates
Request correction of inaccurate or incomplete data
Update your information at any time
9.3 Deletion (Right to be Forgotten)
Request deletion of personal data where legally permissible
Note: Some data may need to be retained for legal or contractual obligations
9.4 Restriction of Processing
Request limitation of processing under certain circumstances
Object to processing based on legitimate interests
9.5 Withdrawal of Consent
Withdraw consent for specific processing activities
Note: Withdrawal doesn't affect the lawfulness of previous processing
10. Cookies and Website Technologies
Our website uses cookies and similar technologies to:
Ensure proper website functionality
Analyze website usage and improve user experience
Provide personalized content and services
Support our marketing and advertising efforts
You can control cookie preferences through your browser settings. Please note that disabling certain cookies may affect website functionality.
11. Children's Privacy
Aurora's services are directed toward professionals and business contacts. We do not knowingly collect personal data from individuals under 16 years of age.
12. Changes to This Privacy Policy
We may update this Privacy Policy periodically to reflect:
Changes in our business practices
Updates to legal requirements
Improvements to our data protection measures
We will notify affected individuals of material changes through appropriate channels and update the "Last Updated" date at the top of this policy.
13. Contact Us
For questions, concerns, or requests regarding this Privacy Policy or your personal data, please contact us:
Privacy Inquiries:
Email: [Insert Privacy Contact Email]
Address: Aurora Consulting LLC, 8480 Honeycutt Rd. Ste 200-V89, Raleigh, NC 27615-2260
Phone: [Insert Contact Number]
Data Subject Requests: We will respond to data subject requests within one month of receiving a complete request. If additional information is needed, we may ask you to complete a Subject Access Request Form.
Complaints: If you believe we have not handled your personal data appropriately, you have the right to lodge a complaint with the relevant data protection authority in your jurisdiction.
This Privacy Policy demonstrates Aurora's commitment to protecting personal data while delivering exceptional talent acquisition and consulting services. Our "unreasonable hospitality" approach extends to respecting and safeguarding the privacy of all individuals who interact with our services.